Warehouse Inventory Management | 3 mins read

Warehouse Inventory Management- 8 Tips to Swear By

warehouse inventory management 8 tips to swear by
Hanh Truong

By Hanh Truong

Warehouse inventory management is beyond simply counting products at a storage facility. An effective management system will enable businesses to maximize their profitability by focusing on enhancing different aspects of their stock control operations.

The best practices for inventory rely on establishing clear strategies, monitoring metrics, and tracking all materials in the warehouse. Implementing dependable processes will streamline accurate inventory management and vitalize the flow of production.

Importance of Warehouse Inventory Management

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Warehouse management essentially bolsters every aspect of a warehouse, along with its inventory. Not only is monitoring inventory levels beneficial for businesses, but it is also a requirement under regulations by the U.S. Securities and Exchange Commission (SEC).

The federal agency protects investors against fraud by requiring companies to publicly disclose reports, such as inventory data, on the SEC website. Similarly, the Sarbanes Oxley Act was created in 2002 to promote the accuracy and transparency of corporate disclosures by mandating strict audit reports and records of inventory movement.

However, businesses may find it challenging to control warehouse inventory because of its vast operations and products. Inventory management systems require effort and thorough organization to ensure that cycle counting, packing, shipping, and order fulfillment duties are completed. Management may also find it difficult to accurately understand their stock levels or trends in customer demands.

These forms of inaccuracies in a warehouse inventory management system can lead to over or understocking items, which can cause financial burdens as companies will either lose profit due to sold-out products or have their warehouse space filled with unwanted goods. Determining an Economic Order Quantity (EOQ) can remedy this by outlining the ideal amount organizations should carry to reduce costs while maximizing the output of high-demand products.

Establishing warehouse inventory management processes can further assist businesses with inventory challenges. Having proper management is crucial to running a big or small business because it allows organizations to visualize, control, and improve warehouse operations.

Software-based management solutions make monitoring warehouses more accessible by equipping businesses with tools that track inventory levels and logistics with real-time information. These management systems can integrate with existing point of sale systems and forecasting software to suggest and automate purchase orders. It can also simplify waste tracking and shelf-to-sheet counts with a user-friendly interface, including barcode scanner integration, mobile apps, and voice search capabilities.

8 Tips to Manage Warehouse Inventory

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Organizations can proactively manage their warehouse inventory by following these approaches-

1. Keep the Operation Up to Date

Warehouses should frequently be inspected to make sure that it meets current standards of safety and organization. For example, warehouse managers should take into consideration whether their products are easily accessible for employees and can be safely retrieved.

Warehouses should be organized and damaged items must be kept in separate areas so that operations can move smoothly. It is recommended that a daily checklist is put in place so that all necessary tasks are tracked.

2. Recognize Best Selling Items

Top selling items should be placed near the shipping area for accessibility. This will help to minimize the time and physical labor required for retrieving the high volume stock. Businesses can determine which of their products are best sellers by using inventory tracking software. These cloud-based tools provide real-time reports that show key insights into which items are most popular among customers.

3. Make Use of Cycle Counts

Cycle counting is a form of the cyclical inventory recording process that occurs regularly and only quantifies a set of inventory stock each time. Cycle counts should be scheduled frequently to allow for more accuracy and prevent stock shrinkage. This procedure can be conducted quarterly to minimize the need for physical counts which usually causes warehouse operations to halt. This form of inventory tracking will enable organizations to change their financial budgets as necessary and optimize their business strategies for a better return on investment (ROI).

4. Ensure Authorized Access Only

Reduce unauthorized foot traffick within warehouse areas by making sure that only appropriate personnel have access through unique identifiers such as uniforms or IDs. This will prevent anyone from getting in the way of warehouse employees and their jobs, as well as minimize theft and accidents.

5. Make Space for Receiving Areas

When organizing the warehouse layout, receiving areas should have extra space so that inventory supervisors can assess the new products and check that they have the right inventory items. This enables them to work without being cluttered, which can help prevent errors and miscounts.

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6. Label Everything

All inventory items must be accurately labeled so it can be easier to retrieve later on. Businesses can customize their label systems to best fit their needs and preferences. Labeling will reduce the time necessary to find products in the warehouse and prevent errors caused by choosing the wrong item. Areas around warehouse facilities should also be labeled to make navigation easier.

7. Establish Quality Control Procedures

Quality control methods will assist with effective inventory control by ensuring that all products received and shipped meet high standards of quality. These procedures require personnel to check the accuracy of the SKU and detect flaws or damages to the products.

With quality control procedures, businesses can identify the types of shipments or suppliers that provide the most high-quality products. Not only will this help businesses save money, but customers will also be more satisfied with their purchases.

8. Incorporate Inventory Management Software

Businesses can enhance their productivity by using inventory management software. An efficient system will provide a variety of up-to-date applications, such as barcode scanners, inventory reports, and accessible KPIs to track labor management. Managers can utilize inventory software to actively manage inventory counts, track waste, and review reports to maximize their profits. Managing inventory with these systems will save time, money, and labor.